Few moments are more frustrating than when you’re at the airport, the baggage carousel stops, and you realize your bag hasn’t arrived!
Despite mobile tracking helping airlines ensure your checked luggage reaches its destination safely and on time, the system is still far from perfect.
According to some American studies, during the second half of 2021, about 1.25 million bags were mishandled by U.S. airlines out of 220 million checked bags. That’s roughly 6 bags out of 1,000 that were either delayed, damaged, lost, or stolen. It’s a high enough number that some travelers might wonder if there’s a better way to ensure their luggage arrives safely and in one piece.
Good news: there is! In this article, we’ll walk you through how to pack a suitcase for shipping (allowing you to travel comfortably without luggage), using a system that has become popular in many countries. With careful preparation, proper labeling, and packing, your shipment will be secure and efficient. Let’s get started!
Choosing the best shipping method
In recent years, numerous luggage shipping companies have sprung up, offering a potentially attractive alternative for travelers, especially those who don’t want the hassle of dragging bags through crowded airports. Some even compete with airlines on cost, especially if you plan to ship multiple pieces.
Top tips for shipping your suitcase
Here are some top tips for preparing a suitcase for shipping:
- Use a sturdy suitcase: even though it will be packed and handed over to a company that cares about its integrity, choosing a sturdy suitcase gives you more control.
- Secure the handle with tape: this prevents it from getting caught or damaged.
- Protect fragile items inside: double caution never hurts, right? Also, check if there’s an insurance option for damage.
- Choose the right size: don’t overfill it! However, don’t under-pack either, as loose items can get damaged.
- Consider the value of the suitcase: despite entrusting it to a competent company, it might be handled roughly. Use a “battle-ready” suitcase or one that isn’t too valuable.
The best alternative: shipping a packed box
If you need extra space or an additional suitcase, consider shipping a packed box instead. Follow these packing rules to ensure your box arrives safely:
- Use a sturdy double-walled cardboard box or a plastic one.
- Apply ‘H’ tape to the top and bottom of the box.
- Protect fragile items inside.
- Don’t overpack or under-pack the box: this can cause damage during transport.
- Properly attach the label: use a label pouch or tape it securely to the side of the box.
- Choose the right size.
- Don’t exceed the weight limit.
How to pack a suitcase for shipping
Wondering how to pack a suitcase for shipping? Here’s a brief and detailed guide:
- Securely close the suitcase with a combination lock or padlock. If there are fragile items inside, choose a sturdy lock.
- Wrap the suitcase in plastic wrap or bubble wrap (at least 3 layers) and seal it with tape.
- Attach the air waybill carefully to ensure it won’t come off.
How to pack special items
- Golf clubs: secure and wrap all fragile parts; use a dedicated travel bag or hard case; fill empty space with packing material.
- Bicycles: use a bike travel case or sturdy box; disassemble the bike and secure each part; fill empty space with packing material.
- Skis or snowboard: wrap with bubble wrap; use a soft or hard travel case; secure the bag with straps.
- Other items: remove and separately wrap parts like seats, wheels, racks; use proper packing materials.
- General Packing Tips: always protect fragile items, don’t overfill or exceed weight limits, avoid prohibited items, avoid items not covered by insurance.
Items you CANNOT ship:
- Magnets and items containing magnets.
- Items containing ivory.
- Hazardous and flammable goods like weapons, knives, paints, chemicals, explosives, flammable resins, solvents, sprays, dry ice, fuel, and perfumes.
- Live or dead animals or animal parts.
- Human solid and liquid substances.
When in doubt, always consult with the shipping agency’s dedicated staff.
How to seal suitcases for courier shipping
Sealing suitcases for shipping involves following the tips mentioned above.
However, for extra security, contact the shipping company and ask for their accepted labels.
Also, ask about the correct dimensions and weight of the suitcase before sending it off.
How to ship a suitcase with Way To Go
At Way To Go, we manage and organize suitcase shipments worldwide daily.
With our real-time calculator, you can get an estimated cost for shipping with us.
To learn more about our shipping process, read the dedicated document.
Conclusion
We’ve reached the end of this article where we discussed how to pack a suitcase for shipping. We covered:
- Alternatives for traveling light;
- How to pack a suitcase for shipping;
- Our best tips for a smooth and perfect preparation and experience;
- How to ship a suitcase with WayToGo.
Now, there’s only one thing left to say: Happy shipping and bon voyage!
